Built for operators who promise stock they have to actually have
Inventory spread across warehouses. Promise dates quoted against stock that is still inbound. Transfers with freight math attached. Shorts and returns that eat margin quietly. We build software for this shape of business.
Stock truth across warehouses
What the system says is in the building and what is actually on the racks drift apart a little every day — receiving lags, mispicks, transfers in motion. Past a couple of locations that drift stops being a counting nuisance and becomes a selling problem: you cannot promise what you cannot see, and you quietly over-promise what you can't.
Quoting against live availability
A customer asks for four hundred units by Friday, and the honest answer depends on three warehouses, two inbound POs and what has already been promised to someone else. When that answer is assembled by phone calls, the quote is slow and the promise date is a guess — and a missed promise date costs the account, not just the order.
Transfer economics
Covering a shortfall means choosing: move stock from another warehouse, buy locally at a worse price, or split the shipment. Each option has a freight cost, a time cost and a margin consequence, and the choice is usually made by instinct under deadline. It should be a calculation the system prices while the order is being written.
Fulfilment accuracy
Every mispick becomes a return, a credit, a second freight bill and a bruised account — and pick accuracy is invisible until the claims arrive. Orders, picks and shipments should reconcile continuously, so the warehouse that is slipping shows up in a number this week, not in an angry customer next month.
Shorts and returns reconciliation
Shorts absorbed as credits nobody investigates, returns restocked without inspection, claims settled to end the conversation. Each is small; together they are a steady margin leak that never appears as a decision. Every short and return should trace to a cause and a charge, while the paperwork is still warm.
How the three systems apply here
Quartermaster in distribution & wholesale
“Can we promise 400 units to Tampa by Friday without shorting Orlando?” — Quartermaster answers against stock, inbound POs and commitments in one pass.
We run businesses shaped like yours
OpsPoint was built by people who ran operations before they wrote software for them — asset-heavy, schedule-driven businesses where the calendar, the fleet and the crew were the whole business. High-value physical assets, date-bound commitments, availability conflicts, delivery logistics, reconciliation after the fact, and customers who expect an answer today. We have lived the double booking and the write-off. We are not learning your operations on your account.
Questions, answered
What size of distributor does this fit?
Multi-warehouse operations, or single-warehouse operations about to become one. The systems pay for themselves where availability, transfers and reconciliation span locations — that is where spreadsheets stop scaling.
Do we need to replace our ERP or WMS?
No. Our automation bridge sits on top of the systems you already run, so nothing has to be ripped out on day one. We connect to what exists and replace pieces only when the replacement has earned it.
Can it handle inbound purchase orders in availability?
Yes. Promise dates are computed against on-hand stock plus inbound POs and existing commitments, so a quote can safely sell what is arriving Tuesday without double-selling what is already spoken for.
What does an engagement look like?
A paid discovery workshop first — half a day with your operations and sales leads — then a fixed-fee build scoped from what discovery finds, with working software inside the first thirty days. The full structure is on our How We Work page.
Also see Field Services — the same scheduling and reconciliation problems with crews instead of pallets — or all industries.
See it against your own warehouses and order book
Half a day with your operations and sales leads, and a fully scoped proposal within a week of it.